Terms of Business

The Melbury Clinic Ltd is registered with the Care Quality Commission and trades as the VeinCare Centre.

Set out below are the terms and conditions on which the VeinCare Centre provides service to its clients and includes additions post Covid-19.  These additions and amendments to our normal business terms and conditions have been implemented to ensure that we provide the safest environment during the Covid-19 pandemic.

Please ensure that you have read and fully understood them prior to booking any treatment.

1. Booking a consultation:

On booking your consultation we take full payment.  Should you need to cancel or reschedule we kindly ask that you call us 48 hours before your appointment.  This allows us to manage our diaries and offer the appointment time to another patient.

Covid-19 update: We will continue to operate our 48 hour cancellation policy, however, if you are exhibiting any Covid-19 symptoms, we ask that you contact us as soon as possible to rearrange your appointment on 01935 571030

2. Treatment appointments, follow ups, cancellations and refunds:

  • If you are unable to attend your appointment, please contact us as soon as possible on 01935 873951. We will need to know that you wish to cancel 48 hours before your appointment is due.
  • If the clinic cancels your appointment due to exceptional circumstances, we will reschedule the treatment for the next available date.
  • Refunds are not provided for services or treatments that have been delivered.

Covid-19 update: We will continue to operate our 48 hour cancellation policy, however, if you are exhibiting any Covid-19 symptoms, we ask that you contact us as soon as possible to rearrange your appointment on 01935 571030.

Appointments (Covid-19)

  • To allow for social distancing all clients are asked to arrive at your appointment time.
  • We reserve the right to cancel or postpone a consultation or treatment, if you present with what appears to be Covid-19 symptoms.
  • The clinic operates a controlled entry system allowing only one patient on the premises at any one time.
  • Late arrival may result in reduced treatment time or forfeiting of the appointment. We will endeavour to ensure that your appointment runs to time; however, should we need to cancel or postpone your appointment at short notice, we will make every effort to contact you in advance.
  • You will be asked to comply with our Covid-19 secure procedures, which includes wearing a mask (which will be provided on arrival), having your temperature taken and sanitising your hands upon arrival.
  • We request that you attend the clinic on your own, however we appreciate that there may be times you require the support of a partner and for them to be present.

3. Debit card details, payments and private medical insurance:

  • To secure an appointment for a consulation with the specialist, we request payment in full at the time of booking.
  • To secure an appointment for treatment we request payment in full 2 weeks prior to the appointment date.
  • Our current price for treatments is available on our website.
  • We ask that you make payment preferably via debit card or bank transfer. We can also accept all major credit cards except American Express and Diners Club cards. 
  • Regrettably, we cannot accept payment by cheque or cash.
  • The clinic is recognised by all main UK medical insurers.
  • Payments can be made by BACS transfer, online or over the telephone.

4. Courses of treatment:

  • All treatments purchased as a course must be paid for in full in advance of the first treatment.

5. COVID-19

  • If you or a member of your household has symptoms of Covid-19 and/or tested positive for Covid-19 you must not attend the clinic.
  • If a member of your household develops Covid-19 symptoms or tests positive, please follow current Government guidance and not attend the clinic.
  • If you are unsure whether to attend the clinic, please follow the current Government guidance and ring the clinic prior to your appointment.

6 Your Right to Complain:

  • We endeavour to treat all our patients appropriately, compassionately and fairly. If, however, you have an issue with any matter in relation to your treatment you are entitled to lodge a complaint, either in person, by telephone or in writing.  If you require assistance with making your complaint, we will be pleased to help and support you through the process.
  • The member of staff who initially receives the complaint will convey the details to the Clinic Manager. Where this cannot be resolved immediately, you will receive a letter within three working days to confirm that an investigation into the matter is underway and that a full response will be made within 20 working days.  Where this is not possible, an explanation as to the cause of the delay will be sent.
  • Complainants who are not happy with the local resolution will have their complaint reviewed by a member of the Medical Advisory Committee and a written response will be provided within 20 working days (stage 2 letter). If the investigation requires further time, you will be provided with an explanation as to the cause of the delay.
  • If resolution of the complaint is not achieved at this stage complainants have the right to an independent external adjudication of their complaint. Requests should be made to the Independent Sector Complaints Adjudication Service in writing within 6 months of receipt of a stage 2 letter.